🧩 The Problem
A leading coaching institute in Jaipur was growing fast — but their admission process was in chaos:
❌ Students had no clarity on their batch allotments
📞 Parents constantly called for updates and confirmations
🗂️ Counsellors were stuck manually updating spreadsheets
🤯 Classrooms were either underutilized or overcrowded
🧍♂️ Coordinators spent hours daily just managing admissions
The result? Every week, someone ended up in the wrong batch. Parents complained, counsellors burned out, and students missed crucial classes.
💡 The Solution
We implemented a smart ERP system tailored for EdTech & Coaching Institutes.
1️⃣ Step 1: Auto Batch Allocation —
Students got batch confirmation via WhatsApp the moment they paid.
2️⃣ Step 2: CRM Integration —
- All leads, counsellor notes, and follow-ups were tracked in one place
3️⃣ Step 3: WhatsApp Automation —
Reminders for payments, demo classes, and orientation sent automatically.
4️⃣ Step 4: Private Dashboard —
Admin team monitored batch occupancy, upcoming joinings, and payment status.
5️⃣ Step 5: Task Management —
Faculty got automated task updates for upcoming batches and student roll calls.
📊 The Result
📉 90% drop in batch confusion within 15 days
📱 100% students got auto updates on WhatsApp
⏱️ Counsellors saved 4+ hours/week
🧠 Faculty stopped asking “Who’s in this batch?”
📈 Admissions went up due to smoother onboarding
🔍 Why It Worked
Because we removed the manual juggle:
✅ Clear dashboards → No double entries
✅ WhatsApp updates → No student left in doubt
✅ Smart auto-allocation → Classrooms filled correctly
✅ Team had full visibility → No internal blame game
📣 Final CTA
“Want zero confusion during admissions?”
Let’s set up your EdTech engine with:
ERP + CRM + WhatsApp Automation — built for Coaching Institutes!
