🧩 The Problem
A popular coaching centre in Jaipur was struggling with:
❌ Missed follow-ups with student enquiries
📊 No tracking of marketing spend vs admissions
🧍♂️ Teachers and staff manually marking attendance and processing salaries
🤯 Centre managers wasting time on approvals and fee collections
🧾 No clear record of pending student dues or batch capacities
The owner said: “If we don’t fix these issues, we can’t grow!”
💡 The Solution
They implemented our ERP + CRM system in 5 smart steps:
1️⃣ Step 1: Setup Dashboard —
➡️A real-time private dashboard to track enquiries, admissions, batch strength, and fees collection.
2️⃣ Step 2: Automate HR & Payroll —
➡️Attendance, shift rosters, leave approvals, and teacher salary processing—all automated.
3️⃣ Step 3: CRM + WhatsApp Follow-Up —
➡️ Every enquiry was tracked. WhatsApp automation sent reminders, fee notifications, and batch updates automatically. No leads were missed.
4️⃣ Step 4: Finance & Fees Automation —
➡️ Complete fee tracking, alerts for pending dues, and auto allocation of advances to student accounts.
5️⃣ Step 5: Reports & Insights —
➡️ Detailed reports to monitor staff performance, student attendance trends, batch utilisation, and financial leakages.
📊 The Result
In just 60 days:
📈 3X rise in student enrolments
✅ 100% lead follow-up success
💸 90% improvement in fee recovery
👨🏫 Centre heads could focus on academics instead of admin
📊 Faster, data-driven decisions with clear reporting
The owner said:
“For the first time, I feel I am controlling the business, not the other way around.”
🔍 Why It Worked
✔ Smart system, not extra staff
✔ Everything tracked → Nothing forgotten
✔ Instant alerts → Fast decisions
✔ Simple tools the team already used (WhatsApp + Dashboard)
📣 Final CTA
“Want to run your coaching centre without missing even a single student lead?”
“Let’s build your fully automated coaching management system.”
ERP + CRM + WhatsApp = Stress-free Growth.
