🧩 The Problem
The owner of Spicy Bites QSR was frustrated:
❌ “Every day something gets spoiled… the waste is so high that there’s barely any profit left!”
📊 No proper tracking of daily stock
📉 Staff manually noting usage → frequent errors and delays
💸 Over-ordering of raw materials
🧾 Unmonitored wastage leading to ₹1 lakh+ monthly losses
🤯 Kitchen managers were stuck with stock sheets instead of focusing on operations
The owner summed it up:-
“I couldn’t tell if I was running the restaurant, or the stock sheets were running me!”
💡 The Solution
We implemented our ERP + WhatsApp Automation system:
1️⃣ Step 1: Real-time Stock Tracking Dashboard —
Every outlet was connected to a central stock dashboard.
- As raw materials were used or received, the system automatically updated quantities.
- Managers and owners could see live stock levels anytime, anywhere.
- Alerts were generated when any item approached minimum stock level.
2️⃣ Step 2: Private Dashboard for Owner & Key Managers —
- Custom dashboards were designed for decision makers.
- Real-time wastage alerts, refill reminders, and fast access to key data.
- Outlet-wise comparison to identify underperforming locations quickly.
3️⃣ Step 3: HR Module Integration —
- Staff attendance, shift scheduling, overtime calculation, and payroll were fully automated.
- Leave requests and approvals were handled digitally.
- Shift rosters reduced unnecessary overstaffing.
4️⃣ Step 4:Purchase Control + Vendor Payment Automation —
- Purchase requests were auto-initiated when stock dropped below a set limit.
- Approvals routed digitally to the purchase manager → faster, error-free ordering.
- Vendor invoices and payment reminders were automated to avoid delays or overpayments.
5️⃣ Step 5: WhatsApp Automation for Daily Alerts —
- Automated WhatsApp alerts were sent for low stock items, pending approvals, or unexpected wastage.
- Kitchen managers, purchase teams, and owners were all in sync without long calls or emails.
6️⃣ Step 6: Reports & Analytics for Continuous Improvement —
- Daily reports highlighted any unusual wastage or consumption spikes.
- Outlet performance compared side-by-side → weak spots easily identified.
- Expense leakage and over-ordering were flagged instantly.
📊 The Result
💰 ₹1 Lakh monthly wastage eliminated → Direct profit increase
👷 Kitchen managers focused on smooth service, not paperwork
🧠 No manual stock counts → 100% accurate stock tracking
💸 Salaries, shifts, and overtime handled automatically
📉 Vendor payments organised → No blocked working capital
😊 The owner said: “For the first time, I feel like I’m running my restaurant… not the other way around!”
🔍 Why It Worked
✔ Smart system, not extra manpower
✔ Everything auto-tracked → Nothing missed
✔ Instant WhatsApp alerts → Faster decisions
✔ Simple dashboards → No complicated learning curve
📣 Final CTA
“Want to manage your food chain without stock headaches?”
“Let’s set up your own ERP + WhatsApp dashboard.”
Growth without chaos. Total control, powered by automation.
