🧩 The Problem
“Demo leads were coming — but most never showed up!”
This Kolkata-based real estate training institute had amazing content, but faced major issues:
❌ Leads were slipping through due to poor follow-up
📞 Counselors were stuck in manual calling all day
📊 No clarity on which ads were performing
🤯 No proper records of attendance or conversion
contacted which lead
🧍♂️ Team forgot to update lead status or deal notes
😤 Clients started saying, “No one got back to us”
In short, campaigns were strong, but the backend follow-up system was weak.
💡 The Solution
“One WhatsApp System. Full Demo Booking Control.”
1️⃣ Step 1: No More Missed Leads
“Auto-Capture from Facebook, Website, and Walk-ins”
Integrated CRM captured all lead sources into one place—Facebook, Google, walk-in, sab track ho gaya.
2️⃣ Step 2: Insta-Connect with Leads
“WhatsApp Sent Demo Booking Link in 10 Seconds!”
Leads got an instant welcome + demo slot booking link via WhatsApp. No delay = higher trust.
3️⃣ Step 3: Live Tracking Dashboard
“Booked, Attended, Converted—Sab Real-Time Dikha”
A central dashboard showed demo attendance, counselor follow-ups, and live conversion ratios.
4️⃣ Step 4: Smart Attendance Marking
“QR Code Entry. Register Wala Kaam Band!”
Students scanned a code while entering—no pen-paper, no confusion.
5️⃣ Step 5: Conversion Reports on WhatsApp
“Missed Demos? Follow-Up Link Sent Automatically”
Daily auto-report to sales team with insights: who came, who missed, who’s hot.
📊 The Result
🎯 Demo Class Attendance: Up by 70% in just 14 days
📞 Follow-ups: 100% automated → Counselors only spoke to hot leads
👨🏫 Trainers: Focused on quality, not admin
🧠 Decision-making: Daily data → Daily improvements
💰 Conversions: Up by 30%, without extra ad spend
🔍 Why It Worked
Because it was simple + smart:
✅ System tracked every enquiry
✅ WhatsApp did the follow-ups
✅ Real-time dashboards showed what’s working
✅ No extra staff, no messy spreadsheets
📣 Final CTA
Running a coaching institute or training setup?
👉 Don’t let your demo leads slip away
Let ERP + WhatsApp follow-up engine do the heavy lifting.
Message us today—Let’s boost your class bookings without chasing leads manually. 🚀
